accounts payable specialist in menlo park

posted
contact
angelo hatzistratis, tatum executive services
job type
permanent
salary
US$ 90,000 - US$ 100,000 per year
apply now

job details

posted
location
menlo park, california
job category
Accounting & Auditing
job type
permanent
working hours
9 to 5
salary
US$ 90,000 - US$ 100,000 per year
experience
4 Years
reference number
503369
contact
angelo hatzistratis, tatum executive services
phone
415-733-7530

job description

job summary:

Accounts Payable Specialist

Currently working with a growth pre-IPO biotech company that is currently seeking an Accounts Payable Specialist that can oversee the full AP process for a growth company. This would be a full scope AP role and have an opportunity to develop that function within the company and grow and build that function out over the mid-term. Qualified candidates will have 4-5+ years of experience within payables with biotech or tech being a plus. Please apply for further consideration.

 
location: Menlo Park, California
job type: Permanent
salary: $90,000 - 100,000 per year
work hours: 9 to 5
education: Bachelor's degree
experience: 4 Years
 
responsibilities:

Key Responsibilities:

- Processes accounts payable invoices validating quantities, prices, extensions, discounts and sales tax. Also ensure proper coding of new invoices processed.

- Reconciles receiving and price related discrepancies with vendors and/or purchase order owners and Purchasing departments.

- Maintains current and accurate records related to accounts payable such as master vendor info and terms, special purchase order instructions and guidelines.

- Leads the weekly process of cash disbursements including the preparation of ACH, wire and check batches.

- Communicates with Purchasing regarding inquiries and issues related to purchase orders.

- Communicates with internal department personnel regarding payable and receiving issues.

- Responsible for all written and oral communication regarding payments and charges related to assigned vendors.

- Researches and processes credit memos and re-bills for assigned vendors.

- Reconciles vendor statements to ensure timely payment of outstanding invoices and resolution of discrepancies.

- Reconciles AP subledger and Bill.com against the general ledger for month-end.

- Assist with preparation, recording and maintenance of month-end close accounting accruals for vendor services / deliverables not billed by month-end.

- Assist with quarterly and year-end audit requests from external auditors related to areas of responsibility.

- Maintain and follow accounting and AP procedures in compliance with SOX internal controls.

- Contribute to new ERP system implementation project in design, configuration, testing and other implementation procedures related to the procure to pay cycle processes. - Assist other team members or ad hoc projects, as needed.

 
qualifications:

Key Responsibilities:

- Processes accounts payable invoices validating quantities, prices, extensions, discounts and sales tax. Also ensure proper coding of new invoices processed.

- Reconciles receiving and price related discrepancies with vendors and/or purchase order owners and Purchasing departments.

- Maintains current and accurate records related to accounts payable such as master vendor info and terms, special purchase order instructions and guidelines.

- Leads the weekly process of cash disbursements including the preparation of ACH, wire and check batches.

- Communicates with Purchasing regarding inquiries and issues related to purchase orders.

- Communicates with internal department personnel regarding payable and receiving issues.

- Responsible for all written and oral communication regarding payments and charges related to assigned vendors.

- Researches and processes credit memos and re-bills for assigned vendors.

- Reconciles vendor statements to ensure timely payment of outstanding invoices and resolution of discrepancies.

- Reconciles AP subledger and Bill.com against the general ledger for month-end.

- Assist with preparation, recording and maintenance of month-end close accounting accruals for vendor services / deliverables not billed by month-end.

- Assist with quarterly and year-end audit requests from external auditors related to areas of responsibility.

- Maintain and follow accounting and AP procedures in compliance with SOX internal controls.

- Contribute to new ERP system implementation project in design, configuration, testing and other implementation procedures related to the procure to pay cycle processes. - Assist other team members or ad hoc projects, as needed.

Requirements

- Bachelors or Associate degree with an emphasis in Accounting or Finance a plus but not required

- 4+ years experience in AP or similar Accounting Experience

- Strong written and verbal English communication skills

- Positive and proactive attitude

- Strong organizational skills

- Bio-tech industry experience preferred

- Quickbooks, Bill.com and Point Purchasing systems experience a plus

 
skills: A/P Processing

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.

We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

For certain assignments, Covid-19 vaccination and/or testing may be required by Randstad's client or applicable federal mandate, subject to approved medical or religious accommodations. Carefully review the job posting for details on vaccine/testing requirements or ask your Randstad representative for more information.