accounts payable specialist in south san francisco

posted
contact
angelo hatzistratis, tatum executive services
job type
permanent
salary
US$ 75,000 - US$ 85,000 per year
apply now

job details

posted
location
south san francisco, california
job category
Accounting & Auditing
job type
permanent
working hours
9 to 5
salary
US$ 75,000 - US$ 85,000 per year
experience
4 Years
reference number
496375
contact
angelo hatzistratis, tatum executive services
phone
415-733-7530

job description

job summary:

Accounts Payable Specialist

Looking for an experienced, self sufficient Accounts Payable Specialist that will help be a part of a 3 person team to run the AP functions for this growing publicly traded biotechnology company. This position will handle full cycle AP functions, month-end for AP, Accruals and special projects. This company will provide ample opportunities for growth and an excellent work culture and environment. Qualified candidates will have 4-5+ years of AP experience and mid-tier or larger ERP systems experience. Please apply for more information.

 
location: South San Francisco, California
job type: Permanent
salary: $75,000 - 85,000 per year
work hours: 9 to 5
education: Bachelor's degree
experience: 4 Years
 
responsibilities:

Accounts Payable Specialist

Currently working with a growing publicly traded biotechnology company that is looking for an energetic and talented individual to join its team. The Accounts Payable Specialist role is a hands-on position supporting all aspects of our accounts payable process, including ensuring our suppliers are paid accurately and timely and that our financial records are complete and accurate. This role reports to the Manager, Finance. The ideal candidate will thrive in a team-based, collaborative environment and is excited about the opportunity to grow and develop as part of a high-performing finance team.

Key Responsibilities

  • Process supplier invoices, including accurate GL account coding, within our AP subledger and ERP
  • Verify invoices are accurate and supported by underlying documentation (2-way match for services, 3-way match for goods)
  • Establish effective relationships with suppliers through communications on missing invoices, credits/rebills, incorrect invoices etc.
  • Prepare electronic, check and wire payment runs
  • Prepare supplier credit applications, tax-exempt certificates, and other applicable documentation
  • Manage AP email account by saving supplier invoices and researching/responding to supplier inquiries
  • Support month end financial close process by ensuring timely entry of invoices and follow up with invoice owners so that approvals and procurement holds are resolved prior to deadlines
  • Assist the quarterly and year-end audit process, including providing materials to support audit requests
  • Maintain accurate W9 vendor information and assist in preparing annual 1099 filing process
  • Follow AP policies and procedures; identify opportunities to drive increased process efficiencies
  • Review employee expense reports to confirm compliance with company policy
  • Provide procurement support by verifying spend commitments are documented on a purchase order and support internal stakeholders by communicating potential PO issues
  • Special projects and other tasks as assigned
 
qualifications:

Qualifications

  • 4-5+ years of accounts payable experience required
  • Bachelor's degree preferred
  • Proficient with MS Office applications, including Excel, Word, and Outlook
  • Strong written and verbal communication skills
  • Highly organized, detail-oriented, and self-motivated
  • Ability to prioritize and handle multiple tasks in a fast-paced environment
  • Dependable, flexible, and consistently reliable team player
 
skills: A/P Processing

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.

We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

skills

A/P Processing

qualification

Qualifications

  • 4-5+ years of accounts payable experience required
  • Bachelor’s degree preferred
  • Proficient with MS Office applications, including Excel, Word, and Outlook
  • Strong written and verbal communication skills
  • Highly organized, detail-oriented, and self-motivated
  • Ability to prioritize and handle multiple tasks in a fast-paced environment
  • Dependable, flexible, and consistently reliable team player

responsibilities

Accounts Payable Specialist

Currently working with a growing publicly traded biotechnology company that is looking for an energetic and talented individual to join its team.  The Accounts Payable Specialist role is a hands-on position supporting all aspects of our accounts payable process, including ensuring our suppliers are paid accurately and timely and that our financial records are complete and accurate. This role reports to the Manager, Finance. The ideal candidate will thrive in a team-based, collaborative environment and is excited about the opportunity to grow and develop as part of a high-performing finance team.

Key Responsibilities

  • Process supplier invoices, including accurate GL account coding, within our AP subledger and ERP
  • Verify invoices are accurate and supported by underlying documentation (2-way match for services, 3-way match for goods)
  • Establish effective relationships with suppliers through communications on missing invoices, credits/rebills, incorrect invoices etc.
  • Prepare electronic, check and wire payment runs
  • Prepare supplier credit applications, tax-exempt certificates, and other applicable documentation
  • Manage AP email account by saving supplier invoices and researching/responding to supplier inquiries
  • Support month end financial close process by ensuring timely entry of invoices and follow up with invoice owners so that approvals and procurement holds are resolved prior to deadlines
  • Assist the quarterly and year-end audit process, including providing materials to support audit requests
  • Maintain accurate W9 vendor information and assist in preparing annual 1099 filing process
  • Follow AP policies and procedures; identify opportunities to drive increased process efficiencies
  • Review employee expense reports to confirm compliance with company policy
  • Provide procurement support by verifying spend commitments are documented on a purchase order and support internal stakeholders by communicating potential PO issues
  • Special projects and other tasks as assigned

 

educational requirements

Bachelor's degree