senior billing analyst in los angeles

posted
contact
dj henry, tatum executive services
job type
permanent
salary
US$ 85,000 - US$ 100,000 per year
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job details

posted
location
los angeles, california
job category
Accounting & Auditing
job type
permanent
working hours
9 to 5
salary
US$ 85,000 - US$ 100,000 per year
experience
5 Years
reference number
505632
contact
dj henry, tatum executive services

job description

job summary:

GENERAL BILLING DUTIES

- Process proformas, finalize invoices and run pertinent reports in adherence to the Firm's policy.

- Develop and maintain positive working relations with attorneys, clients and colleagues.

- In conjunction with attorneys/clients, customize desired presentation of the invoices.

- Analyze and resolve work problems and assist team members as needed.

PRODUCE CLIENT PROFORMAS

Proformas are generated promptly

- Proformas are queued to run monthly

- Proformas are generated and distributed as information only pdf's

PRODUCE CLIENT INVOICES

- Prepare final invoices including any relevant client requested back-up. Ensure appropriate approvals have been obtained.

Each Billing Analyst should be able to:

o Process and review proformas for assigned attorneys

o Audit proformas in accordance to the Billing Analyst Proforma Audit Checklist

o Review proformas for compliance to client Outside Counsel Guidelines

o Review proformas for compliance with Department policies

o Research erroneous time and cost entries and make relevant transfers

o Return proformas if errors are found with an explanation as to why the proforma was returned

o Make text edits

o Divide and combine entries

o Transfer entries

o Delete approved entries

o Adjust unbilled time and cost entries as requested by the attorney

o Add discounts to the invoice

o Make approved transfers to nonbillable matters

o Apply unallocated credits

o Enter flat fees

o Make adjustments to the bill templates on proforma and client maintenance

o Update billing instructions as needed

o Coordinate rate changes with Billing and Intake Compliance Administrator

o Update billing site address on proforma

o Review billing rules validation warning and update billing rules validation list with new approved timekeepers

o E-mail invoices for attorney review

o Verify invoice totals with system totals before finalizing

o Run proforma audit report and routinely monitor throughout the month to ensure all billing is completed for previous month's work by month end close deadline

E-BILLING

- Coordinate all functions related to e-billing, including but not limited to:

- Forward requests for set up of clients new to e-billing to E-Billing Manager

- Become familiar with client's Outside Counsel Guidelines

- Upload invoices

- Communicate with 3rd party assistance regarding urgent request to have invoices submitted immediately

Education:

- BA in accounting or business related field with applicable accounting courses preferred.

Experience:

- Minimum of 5 years of legal billing experience required.

- Minimum of 5 years' experience with applicable law firm billing software is required, at least 3 of which is with Elite Enterprise or 3E. E-billing experience is required with e-Billing Hub experience preferred.

 
location: Los Angeles, California
job type: Permanent
salary: $85,000 - 100,000 per year
work hours: 9 to 5
education: Associate's degree
experience: 5 Years
 
responsibilities:

GENERAL BILLING DUTIES

- Process proformas, finalize invoices and run pertinent reports in adherence to the Firm's policy.

- Develop and maintain positive working relations with attorneys, clients and colleagues.

- In conjunction with attorneys/clients, customize desired presentation of the invoices.

- Analyze and resolve work problems and assist team members as needed.

PRODUCE CLIENT PROFORMAS

Proformas are generated promptly

- Proformas are queued to run monthly

- Proformas are generated and distributed as information only pdf's

PRODUCE CLIENT INVOICES

- Prepare final invoices including any relevant client requested back-up. Ensure appropriate approvals have been obtained.

Each Billing Analyst should be able to:

o Process and review proformas for assigned attorneys

o Audit proformas in accordance to the Billing Analyst Proforma Audit Checklist

o Review proformas for compliance to client Outside Counsel Guidelines

o Review proformas for compliance with Department policies

o Research erroneous time and cost entries and make relevant transfers

o Return proformas if errors are found with an explanation as to why the proforma was returned

o Make text edits

o Divide and combine entries

o Transfer entries

o Delete approved entries

o Adjust unbilled time and cost entries as requested by the attorney

o Add discounts to the invoice

o Make approved transfers to nonbillable matters

o Apply unallocated credits

o Enter flat fees

o Make adjustments to the bill templates on proforma and client maintenance

o Update billing instructions as needed

o Coordinate rate changes with Billing and Intake Compliance Administrator

o Update billing site address on proforma

o Review billing rules validation warning and update billing rules validation list with new approved timekeepers

o E-mail invoices for attorney review

o Verify invoice totals with system totals before finalizing

o Run proforma audit report and routinely monitor throughout the month to ensure all billing is completed for previous month's work by month end close deadline

E-BILLING

- Coordinate all functions related to e-billing, including but not limited to:

- Forward requests for set up of clients new to e-billing to E-Billing Manager

- Become familiar with client's Outside Counsel Guidelines

- Upload invoices

- Communicate with 3rd party assistance regarding urgent request to have invoices submitted immediately

 
qualifications:

Education:

- BA in accounting or business related field with applicable accounting courses preferred.

Experience:

- Minimum of 5 years of legal billing experience required.

- Minimum of 5 years' experience with applicable law firm billing software is required, at least 3 of which is with Elite Enterprise or 3E. E-billing experience is required with e-Billing Hub experience preferred.

 
skills: Legal Billing


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Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).

Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.

We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

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