senior billing coordinator in houston

posted
contact
dj henry, tatum executive services
job type
permanent
salary
US$ 85,000 - US$ 100,000 per year
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job details

posted
location
houston, texas
job category
Accounting & Auditing
job type
permanent
working hours
9 to 5
salary
US$ 85,000 - US$ 100,000 per year
experience
4 Years
reference number
504967
contact
dj henry, tatum executive services

job description

job summary:
  • Administration of attorney billing responsibilities, including:
    • Perform client billing and collection activities for assigned clients in a timely manner.
    • Monitor aging of unbilled fees for assigned partners and/or clients.
    • Monitor and manage outstanding accounts receivable, unapplied funds and collection efforts.
    • Meet with Billing Managers and Supervisors, Billing Coordinators, and/or partners to discuss monthly billing, outstanding invoices and strategy for collections.
    • As requested, handle complex billing and client driven requests.
  • Generate Proformas for each assigned partner at the beginning of each month, after the time entry deadline.
    • Prepare billing packages for each assigned partner (i.e. draft cover letters, invoices, etc.).
    • Review Proformas for misallocated time and ensure time entries are in accordance with client policy.
    • Communicate new/changes in client policies to timekeepers
  • E-Billing
    • Prepare electronic invoices using LEDES files; submit electronic invoices to clients via their designated electronic billing system using eBillingHub and verify successful submissions.
    • Establish working relationships with e-billing site vendors; make certain all timekeepers and rates are up-to-date on the sites; submit timekeepers and rates for approval as needed.
    • Ensure three way communications between e-billing site, client and the Firm (as the e-billing site processes invoices based on the Clients' Outside Counsel Billing Guidelines).
    • Track status of bills submitted, identify issues, and work to address rejections and reductions as they arise.
  • Monitor payment of assigned clients' accounts receivable and coordinate collection efforts.
    • Proactive follow-up with the Billing Managers and Supervisors, Billing Coordinators, partners, and clients.
    • Collaborate with Billing and Collection Committee members and/or Financial Managers to coordinate billing and collection efforts.
    • Provide assistance to partners and clients regarding outstanding and/or short paid invoices.

Qualifications & Requirements

  • The Senior Billing Coordinator will have a Bachelor's Degree in Accounting, Finance, or Business; 5 or more years of previous billing experience in a law firm of professional services company is required.
  • The Senior Billing Coordinator is expected to perform all job duties with a commitment to providing superior service to clients and attorneys while producing a high quality work product. The ability to multitask and prioritize is essential.
  • The Senior Billing Coordinator must possess outstanding interpersonal skills in order to work effectively within a team environment, as well as independently. The ability to adapt to new assignments and deadlines in a fast-paced, highly demanding environment is required.
  • Additional requirements include outstanding customer service demeanor and flexibility for possible overtime hours. It is the expectation that all billing coordinators will from time to time support requests from other offices either during the normal work day or after hours.
  • Opportunities to expand responsibilities and progress within the Billing Services function are available for individuals based on strong performance and the desire to grow.
 
location: Houston, Texas
job type: Permanent
salary: $85,000 - 100,000 per year
work hours: 9 to 5
education: High School
experience: 4 Years
 
responsibilities:
  • Administration of attorney billing responsibilities, including:
    • Perform client billing and collection activities for assigned clients in a timely manner.
    • Monitor aging of unbilled fees for assigned partners and/or clients.
    • Monitor and manage outstanding accounts receivable, unapplied funds and collection efforts.
    • Meet with Billing Managers and Supervisors, Billing Coordinators, and/or partners to discuss monthly billing, outstanding invoices and strategy for collections.
    • As requested, handle complex billing and client driven requests.
  • Generate Proformas for each assigned partner at the beginning of each month, after the time entry deadline.
    • Prepare billing packages for each assigned partner (i.e. draft cover letters, invoices, etc.).
    • Review Proformas for misallocated time and ensure time entries are in accordance with client policy.
    • Communicate new/changes in client policies to timekeepers
  • E-Billing
    • Prepare electronic invoices using LEDES files; submit electronic invoices to clients via their designated electronic billing system using eBillingHub and verify successful submissions.
    • Establish working relationships with e-billing site vendors; make certain all timekeepers and rates are up-to-date on the sites; submit timekeepers and rates for approval as needed.
    • Ensure three way communications between e-billing site, client and the Firm (as the e-billing site processes invoices based on the Clients' Outside Counsel Billing Guidelines).
    • Track status of bills submitted, identify issues, and work to address rejections and reductions as they arise.
  • Monitor payment of assigned clients' accounts receivable and coordinate collection efforts.
    • Proactive follow-up with the Billing Managers and Supervisors, Billing Coordinators, partners, and clients.
    • Collaborate with Billing and Collection Committee members and/or Financial Managers to coordinate billing and collection efforts.
    • Provide assistance to partners and clients regarding outstanding and/or short paid invoices.
 
qualifications:

Qualifications & Requirements

  • The Senior Billing Coordinator will have a Bachelor's Degree in Accounting, Finance, or Business; 5 or more years of previous billing experience in a law firm of professional services company is required.
  • The Senior Billing Coordinator is expected to perform all job duties with a commitment to providing superior service to clients and attorneys while producing a high quality work product. The ability to multitask and prioritize is essential.
  • The Senior Billing Coordinator must possess outstanding interpersonal skills in order to work effectively within a team environment, as well as independently. The ability to adapt to new assignments and deadlines in a fast-paced, highly demanding environment is required.
  • Additional requirements include outstanding customer service demeanor and flexibility for possible overtime hours. It is the expectation that all billing coordinators will from time to time support requests from other offices either during the normal work day or after hours.
  • Opportunities to expand responsibilities and progress within the Billing Services function are available for individuals based on strong performance and the desire to grow.
 
skills: Legal Billing


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