sr billing coordinator in new york

angela capparelli, tatum executive services
job type
US$ 90,000 - US$ 105,000 per year
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job details

new york
job category
Accounting & Auditing
job type
working hours
9 to 5
US$ 90,000 - US$ 105,000 per year
1 Years
reference number
angela capparelli, tatum executive services

job description

job summary:

Our client ,a growing law firm in the NYC area is looking to add a Sr. Billing Coordinator to their team. The Billing Coordinator is responsible for the completion of all facets of the billing and collection function.

location: New York, New York
job type: Permanent
salary: $90,000 - 105,000 per year
work hours: 9 to 5
education: Bachelor's degree
experience: 1 Years
  • Administration of attorney billing responsibilities, including:
    • Perform client billing and collection activities for assigned clients in a timely manner.
    • Monitor aging of unbilled fees for assigned partners and/or clients.
    • Monitor and manage outstanding accounts receivable, unapplied funds and collection efforts.
    • Meet with Billing Manager, Billing Coordinators, and/or partners to discuss monthly billing, outstanding invoices and strategy for collections.
    • As requested, handle complex billing and client driven requests.
  • Generate Proformas for each assigned partner at the beginning of each month, after the time entry deadline.
    • Prepare billing packages for each assigned partner (i.e. draft cover letters, invoices, etc.).
    • Review Proformas for misallocated time and ensure time entries are in accordance with client policy.
    • Communicate new/changes in client policies to timekeepers.
  • Edit draft invoices based on partners' mark-up, including:
    • Write-offs, in accordance with firm policies/procedures.
    • Time/cost transfers; investigate appropriateness of where entries should be billed.
    • Time entry narrative changes with respect to additions, corrections, deletions.
    • Verify client specific rate accommodations and if necessary, apply approved discounts to the face of the invoices; keep track of volume discounts based on thresholds reached.
    • Pull back-up of costs to include with final invoices based on a client's billing requirements.
    • Generate billing variance reports and write-off reports; acquire appropriate write-off approvals based on write-off amount thresholds.
  • E-Billing
    • Prepare electronic invoices using LEDES files; submit electronic invoices to clients via their designated electronic billing system and verify successful submissions.
    • Establish working relationships with e-billing site vendors; make certain all timekeepers and rates are up-to-date on the sites; submit timekeepers and rates for approval as needed.
    • Ensure three way communications between e-billing site, client and the Firm (as the e-billing site processes invoices based on the Clients' Outside Counsel Billing Guidelines).
    • Track status of bills submitted, identify issues, and work to address rejections and reductions as they arise.
  • Monitor payment of assigned clients' accounts receivable and coordinate collection efforts.
    • Proactive follow-up with the Billing Manager, Billing Coordinators, partners, and clients.
    • Collaborate with Billing and Collection Committee members and/or Financial Managers to coordinate billing and collection efforts.
    • Provide assistance to partners and clients regarding outstanding and/or short paid invoices.
    • Maintain/enter status updates in Firm's collection database.
  • Communicate situations as they arise that may require follow-up, such as rate issues, delays in billing, difficult requests, etc.

Qualifications & Requirements

  • The Billing Coordinator will have a Bachelor's Degree in Accounting, Finance, or Business. 1-2 years of previous billing experience in a law firm of professional services company is required.
  • The Billing Coordinator is expected to perform all job duties with a commitment to providing superior service to clients and attorneys while producing a high quality work product. The ability to multitask and prioritize is essential.
  • The Billing Coordinator must possess outstanding interpersonal skills in order to work effectively within a team environment, as well as independently. The ability to adapt to new assignments and deadlines in a fast-paced, highly demanding environment is required. Additional requirements include outstanding customer service demeanor and flexibility for possible overtime hours.
  • Opportunities to expand responsibilities and progress within the Billing Services function are available for individuals based on strong performance and the desire to grow.


  • MS Office with emphasis on Word and Excel
  • Elite 3E
  • Electronic Billing Systems
skills: AR

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